Every Feature Built Around the Planning Workflow — Not the Work Order
Most CMMS tools are work-order-first: a technician receives a task and closes it. Maintenance Planning Manager is planning-first: a schedule is defined, work orders are generated automatically, completions are logged, and KPIs are calculated from live data. That's a different architecture for a different job.
A Structured Asset Register That Powers Everything Downstream
- • Structured asset creation form capturing name, type, location, manufacturer, model, serial number, install date, expected life, and status
- • Full-text search across name, manufacturer, model, and serial number — returns results in under 500ms for up to 2,000 assets
- • Four-state asset status lifecycle: Active / Under Maintenance / Retired / Inactive
- • Asset detail page with full maintenance history timeline — every completed work order, every PM task, every status change in reverse chronological order
- • Bulk CSV import — onboard a 100-asset facility in minutes, not days
- • All asset data scoped to your organization — complete multi-tenant isolation
Build Your Entire PM Program in 30 Minutes — With a Built-In Head Start
- • Define PM tasks for any asset with daily, weekly, monthly, quarterly, or annual intervals (custom day-count at Business tier and above)
- • Month and week calendar views with color-coded status: Upcoming (blue), Due Today (amber), Overdue (red), Completed (green)
- • Priority badge overlay on Critical tasks for at-a-glance triage
- • Bulk PM interval assignment — apply a maintenance schedule to all 34 electric motors simultaneously instead of one by one
- • Built-in PM interval reference library — 20 common manufacturing equipment categories with pre-validated recommended intervals; one click to adopt
The built-in PM interval reference library is the feature that eliminates the blank-canvas problem. No other SMB CMMS ships with pre-validated PM intervals for 20 equipment categories. A new maintenance planner at a 50-person plant has a complete PM program defined before the end of their first workday.
Your Work Order Queue Generates Itself — You Execute
- • Rolling auto-generated queue of PM tasks due in the next 7, 14, or 30 days — generated from your PM schedule automatically on login and daily
- • Every work order includes asset, assigned technician, priority, due date, estimated duration, and free-text notes for parts or safety instructions
- • Four-stage status workflow: Open → In Progress → Completed → Verified
- • Completion logging captures timestamp, technician name, actual duration, and completion notes — immutable audit trail for OSHA documentation
- • Verified stage requires a Manager or Admin role — supervisory sign-off built into the workflow
Live PM Compliance Data — No Spreadsheet, No Calculation, No Manual Entry
- • PM Compliance % — rolling 30-day ratio of completed PMs to scheduled PMs, auto-calculated from live data. Color-coded: ≥90% green, 70–89% amber, <70% red
- • MTBF (Mean Time Between Failures) — per asset and fleet average, calculated from maintenance history (Professional tier and above)
- • MTTR (Mean Time To Repair) — per asset and fleet average, calculated from work order timestamps (Professional tier and above)
- • Overdue task aging report — tasks bucketed by 1–7 days / 8–30 days / 30+ days overdue, sortable by asset, location, and priority
Built for Real Maintenance Roles
Marcus — Maintenance Planner
Manages 150 assets at a 75-person metal fabrication facility; spending 4–5 hours/week updating PM schedules in Excel
“Marcus logs in each morning, reviews the 14-day work order queue, assigns tasks to his technician, and has PM Compliance % ready for the weekly ops email without touching a spreadsheet.”
Diane — Maintenance Manager
Managing 280 assets at a plastics plant; per-user CMMS bill growing with every new hire; needs MTBF data to justify capital decisions
“Diane uses MTBF trend data to show the plant director that Compressor Unit #3 is cycling to failure — and gets approval for a capital replacement before the next breakdown.”
Linda — Plant Manager (Viewer)
Overseeing 3 plants; needs PM compliance visibility across all sites without manual status reports from each maintenance team
“Linda logs in twice a week, reviews PM Compliance % across all three sites on the multi-site dashboard, and exports the work order completion log directly for ISO 55000 audit prep.”
Before and After
| Before (Spreadsheet / Work-Order-First CMMS) | After (Maintenance Planning Manager) |
|---|---|
| 3–6 hours/week updating PM schedules manually | PM schedule auto-generates work orders daily — zero manual creation |
| Blank-canvas CMMS — research PM intervals from scratch for every asset | Built-in 20-category PM interval library — one click to adopt a validated recommendation |
| Per-user pricing grows with every technician hire | Flat $199/month — unlimited users, no per-seat penalty |
| PM compliance calculated manually in Excel quarterly | Live PM Compliance % on the dashboard, updated every time a work order is completed |
| OSHA audit = manual assembly of printed work orders from binders | Immutable completion log with timestamps, technician names, actual durations — exportable as CSV on demand |
| Missed PMs are invisible until a machine breaks | Overdue task aging report surfaces every missed PM before it becomes an unplanned failure |
Audit-Ready Reports Without Manual Assembly
- • CSV export of all asset records, PM schedules, work order history, and completion logs at all tiers
- • PDF work order export with organization branding (Professional tier and above)
- • Branded PM compliance summary reports (Professional tier and above)
- • Shareable read-only viewer link for stakeholders without a system account (all tiers)
- • 90-day post-cancellation data retention with full CSV export access
See the Planning-First Difference
Not sure which tier is right? Calculate your ROI